ABSTRACT

The objective of this system is to manage file sharing within a company using cloud based technologies. The company can create employee’s database, each one with his assigned folder.   Within this folder, the employee can upload his files or download the one already in the folder uploaded by the company itself.  When the company uploads a file to an employee’s folder, the employee will receive an email alerting him of the new file, with a link to download it without logging in the File Sharing System. The employee can also log into the system any time and look for previously uploaded files. Every user normally thinks about how to store information on files for future usage. Sometimes he shares his data to other persons, which is called public data.  But some data may be for limited persons or single usage, which is called private data. This system allows users to create new folders and upload his files to that particular folder.  He can put folder sharing options whether the folder information public or private.

In the form of administration admin can upload information from his side.  Then admin will send the Notifications or emails to users for his newly uploaded information.   If the user wants that information then he had a facility to download the information and save into his personnel folder for further usage.   The admin information is completely public for all users.  The details of Uploading and downloading information are displayed to each and every user separately.  The maximum number of space a user can be used is 2 GB only.  Whenever user upload or down load the application can calculate the size of the file and adjust the maximum space of a user using.

CHAPTER ONE

1.1 Introduction to Project

The Docket Chunk System is a web based project which main purpose is to manage file sharing within a company.  The company can create an employee’s database, each one with his assigned folder.   Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself.  When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System.  The employee can also log into the system any time and look for previously uploaded files.

1.2 Organization Profile

Software Solutions is an IT solution provider for a dynamic environment where business and technology strategies converge.  Their approach focuses on new ways of business combining IT innovation and adoption while also leveraging an organization’s current IT assets.  Their work with large global corporations and new products or services and to implement prudent business and technology strategies in today’s environment.

Optimal Soft Solution’s Range of Expertise Includes:

· Software Development Services

· Engineering Services

· Systems Integration

· Employee Relationship Management

· Product Development

· Electronic Commerce Consulting

· IT Outsourcing

We apply technology with innovation and responsibility to achieve two broad objectives:

· Effectively address the business issues our employees face today.

· Generate new opportunities that will help them stay ahead in the future.

1.3 Purpose of the Project

The project is fully integrated with Employee Relationship Management (ERM) solution and developed in a manner that is easily manageable, time saving and relieving one form manual. The purpose of this system is to manage file sharing.  The Company can create an employee’s database, each one with his assigned folder.  Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself.  When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System.  The employee can also log into the system any time and lock for previously uploaded files.

1.4 Problem in Existing System

The existing system is semi-automated system.  Here in this system needs to save the information in the form of excel sheets or Disk Drives. There is no sharing is possible if the data is in the form Disk drives. This system gives us very less security for saving data; some data may be lost due to mismanagement. It’s a limited system and fewer users friendly. Searching of particular information is very critical it takes lot of time. The users cannot able to restrict the file sharing options.  The users only know his information only not others. It is very critical to share public information to all users.

1.5 Scope of the Project

The development of this new system extensively uses cloud based technologies to enable file sharing within the company. Cloud computing is considered one of the most reliable technologies that achieve both availability and high quality in cost effective way, it works on supplying the user with the desired resources and computer systems via the network, irrespective of his location. User can use and control these resources through simple software interface that simplifies the process by ignoring the small details involved.

The developed system tries to automate the entire file sharing process keeping in the view of database integration and availability in mine. User Friendliness is provided in the application with various controls provided by system Rich User Interface. The system makes the overall project management much easier and flexible.  It can be accessed over the internet and intranet. Various classes have been used for file uploading and downloading. The user information files are stored in centralized database which can be maintained by the system administrator.