DESIGN AND IMPLEMENTATION OF COMPUTERIZED STUDENT REGISTRATION SYSTEM

ABSTRACT

          This work introduces a computer oriented approach to the registration of students in the admissions department of Institute of Management and Technology (IMT) Enugu as opposed to the Manual process that is currently in use. Although there may be a computer system existing already in the department used for staff and student’s services, it cannot handle the registration of the students since it was not initially designed for this, if there is, the computer, system may be making use of batch processing techniques.

          The loopholes in the existing system (manual) will be taken into account in designing the new system. All the system’s specification required to put the system into operation will be considered. This on-line operation will be made to be user-interactive. The programming language to be used for the system’s design and development is visual basic 6.0.

          This work is expected to eliminate the shortcomings of the existing system thereby being an explicit solution to implicit problems inherent in the system.

TABLE OF CONTENTS

Title page

Abstract

Table of contents

CHAPTER ONE

1.0     Introduction

1.1          The problems and its setting

1.2          The purpose of the study

1.3          Aims and objectives of the study

1.4          The statement of the problem

1.5          The scope of the study

1.6          The limitation of the study

1.7          Assumption of the study

1.8          Definition of terms

CHAPTER TWO

2.0        The review of the related literature

CHAPTER THREE

3.0     Description and analysis of the existing system

3.1        Form purchase and submission

3.2        Objectives of the existing system

3.3        Input process and output analysis

3.4        Problems of the existing system

3.5        Fact finding method

3.6        Justification of the new system

CHAPTER FOUR

4.0     The design of the new system

4.1        Input specification and processing

4.2        File design and processing

4.3        Output specification

4.4        System requirements

CHAPTER FIVE 

5.0     Development and implementation

5.1        The package design

5.2        Staff training

5.3        The change over procedure

CHAPTER SIX

6.0     Documentation

CHAPTER SEVEN

7.0        Recommendation and Conclusion

7.1     Conclusion

CHAPTER ONE

1.0    INTRODUCTION

1.1    THE PROBLEMS AND ITS SETTING

          In our modern technological age, science strives as it can to alleviate the problems of man with a view of making like less tedious for him. With the advent of computers in the later forties which is regarded as one of the greatest scientific discovery, the problems of our society are gradually being reduced to their minimum level.

          The aims of this project in a more improved and confined way is the use of computer in the registration of students in the Institute of Management and Technology (IMT) Enugu.

          The design involves the steps to software development using Visual Basic (VB) 6.0.

1.2    THE PURPOSE OF THE STUDY

          The purpose of this study is to provide the overview of the existing system, sport the shortcomings, design and develop a new system that will be able to overcome these limitations of the existing system.

          This project work has the intention of developing system that can provide fast retrieval, update and storage of information and data inclusively such that access to information can be done with a greater ease.

1.3    AIMS AND OBJECTIVES OF THE STUDY

          This project work is aimed at producing a system that will eliminate the difficulties and unnecessary protocols inherent in the existing system. From the feasibility study the researcher took, he came out with an alternative which is much better in terms of cost effectiveness, time saving, reliability and clearity of output.

1.4    THE STATEMENT OF THE PROBLEM

          The admission department of IMT has for long now been admitting students through only two mediums.

i.             Through Joint Admission and Matriculation Board Polytechnic (JAMBPOLY) Exams and

ii.           The institution screening exercise. This project work delves more into the institutions screening exercise.

Students are expected to buy forms, fill them and submit to the department which will be scrutinized by a set committee who will inscribe “QUALIFIED” OR “NOT QUALIFIED” on each of these forms screened. After which there will be short history.

          On the course of this exercise, the following problems have been identified:

-              Less efficiency

-              Less effectiveness

-              Less reliability

-              Labour demanding

-              Time consuming

-              Waste of material resources

-              Poor security networks and

-              Vindication

The developed new system takes control of all the above mentioned problems efficiently.

The project has the objectives of making the registration exercise less tedious for the students and even the registering staff. It is also aimed at developing a system that will restrict unauthorized access thus providing strong security to stored information. One of the prior objectives of this research work.

1.5    THE SCOPE OF THE STUDY

          This project work is set to design and implementation of computerized student registration in the Institution of Management and Technology, Enugu. It covers the registration of both old and fresh students.

          It does not cover the registration of students in other polytechnics of Nigerian Universities although with little amendments, it could be used by any desiring universities or polytechnic. This project does not cover records, student’s affairs and others hence it cannot be used in the processing of student’s results, students’ hostel allocation etc.